Executive Admin

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: The Executive Administrator provides high-quality administrative and operational support to leaders and/or business teams, ensuring efficient day-to-day operations. The role is responsible for managing calendars, coordinating meetings, arranging travel, processing expenses, maintaining trackers, supporting team activities, and delivering timely administrative assistance across a range of business processes. The successful candidate will be highly organised, detail-oriented, customer-focused, and capable of managing multiple tasks while maintaining a high level of accuracy and professionalism. Role accountabilities: Administrative Support

Provide administrative support to assigned leaders and/or business teams. Manage calendars, schedule meetings, coordinate invitations, and resolve diary conflicts. Support inbox management, monitor shared mailboxes, prioritise requests, and ensure timely follow-up on actions. Draft, format, and proofread documents, reports, presentations, and correspondence.

Meeting & Team Coordination

Organise internal and external meetings, including room bookings, catering, technology setup, and meeting logistics. Prepare agendas, meeting packs, action logs, and meeting minutes where required. Track actions and follow up with stakeholders to ensure completion. Support team engagement activities, town halls, workshops, leadership visits, and team events.

Travel & Expense Management

Arrange domestic and international travel bookings, including flights, accommodation, ground transportation, and itineraries. Coordinate visa documentation and travel-related requirements where applicable. Prepare and process expense claims and reimbursement requests in accordance with company policies. Maintain travel and expense trackers and ensure supporting documentation is retained.

Tracker & Reporting Support

Maintain and update team trackers, action logs, resource plans, holiday trackers, onboarding trackers, and operational dashboards. Support data gathering, reporting, and routine business updates. Assist in preparing management reports and presentations using Excel and PowerPoint. Ensure trackers and records remain accurate and up to date.

Document & SharePoint Administration

Maintain organised filing systems and documentation repositories. Upload, manage, and maintain documents within SharePoint and other internal systems. Ensure information is accessible, current, and compliant with company standards.

Finance & Procurement Support

Raise purchase orders and support procurement activities. Process invoices and maintain records of approvals and payments. Liaise with Finance and Procurement teams to resolve administrative queries. Support budget tracking and financial administration activities as required.

Team Support & Onboarding

Coordinate onboarding activities for new starters, including equipment requests, induction schedules, and access requirements. Support offboarding and employee lifecycle administration. Assist with resource planning and administrative coordination across the team. Provide general support to team members to ensure smooth business operations.

General Responsibilities

Prioritise workload effectively and meet agreed service levels and deadlines. Maintain confidentiality when handling sensitive information. Support continuous improvement of administrative processes and ways of working. Undertake additional administrative duties as required by leadership.

Previous experience in an