Executive Assistant

Together we fight for everyone’s opportunity for a better financial future. We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future.  We know that reaching this future depends on our actions today. Like our Purpose Statement, Voya believes in being bold and committed to action.  We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision. Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now Get to Know the Opportunity: Founded in 1994, Pomona Capital is an innovative investment firm and seasoned secondaries investor with over $20 billion in aggregate capital commitments across our flagship funds, separately managed accounts and retail fund for individual investors. The firm’s 50+ professionals work from offices in New York, London and Hong Kong. Pomona is seeking a Executive Assistant to provide high-level, in-office administrative and executive support to the Chief Financial Officer and Office Manager, helping enhance their effectiveness through exceptional organization, discretion, and proactive partnership. This role exercises a high degree of judgment, initiative, and professionalism while managing executive priorities, confidential matters, office operations, and special projects in a fast-paced environment. This role is based in our New York office and requires onsite presence four days per week. The Contributions You’ll Make: Provide primary executive support to the Chief Financial Officer and Office Manager, serving as a trusted point of contact. Manage complex, fast-changing calendars for the CFO, prioritizing requests, resolving conflicts, and anticipating scheduling needs. Coordinate and manage virtual and onsite meetings and events, including logistics, agendas, catering, and meeting materials. Prepare, edit, and proofread polished materials and correspondence using Microsoft PowerPoint, Word, and Excel, including drafting communications on behalf of executives. Handle highly confidential and sensitive information with the utmost discretion and professionalism. Process and reconcile vendor invoices and the CFO’s expense reports, coordinating with the finance team on approvals and deadlines. Communicate and follow up on requests and action items, tracking open items related to office operations while liaising with Building Management, Security, and Voya partners. Serve as a liaison between executives, administrative and business management teams, external contacts, and vendors. Demonstrate a “no job is too small” mentality while supporting office and business needs. Act as the welcoming and professional first point of contact for visitors and guests. Partner closely with the Office Manager and administrative team to help manage workload and operational priorities. Manage office subscriptions, publications, and professional memberships. Maintain organized electronic and hard-copy files and records and provide printing, copying, and scanning support as needed. Maintain office, kitchen, and hospitality supplies by monitoring inventory and coordinating orders. Assist with ad hoc projects and initiatives while identifying opportunities to improve