Executive Assistant

Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

As an Executive Assistant at Docusign, you will support Group Vice President, Global Commercial Customer Success. This dynamic global role requires a proactive, quick-learning individual capable of managing various relationships with senior executives and employees, which necessitates strong communication skills. Ideal for a career-driven, resilient Executive Assistant, the position involves many responsibilities, from daily internal tasks to external, customer, and partner engagements, all demanding meticulous coordination, prioritization, and confidentiality. You will rely on your exceptional strategic and critical thinking skills and multitasking ability to independently manage executives' schedules, anticipate future needs, and enhance overall team efficiency, contributing significantly to the smooth functioning of the organization in a fast-paced, collaborative setting. This is a fixed term contract role for 12 months of duration. This position is an individual contributor role reporting to the Group Vice President, Global Commercial Customer Success.

Supervise comprehensive calendar management for various meetings, events, and travel across multiple time zones Plan and schedule intricate domestic and international travel arrangements Manage executives' time efficiently, including handling their emails, preparing documents, and organizing meetings Maintain business rhythms through effective agenda management, meticulous note-taking, and overseeing logistics while tracking deliverables and deadlines Coordinate and organize logistics for various meetings, conferences, and special events Handle expense reports and run purchase orders as necessary Organize, prioritize, and coordinate multiple work activities, ensuring deadline adherence Collaborate with internal and external stakeholders at various levels to efficiently gather information, generate reports, and maintain continuous information flow Serve as a liaison for executives, facilitating information exchange with senior leaders and other organizational members Provide backup support for other Executive Assistants and executives as needed Engage actively in the administrative community, contributing to collaborative efforts Establish cross-functional partnerships with various departments inside the organization Prepare VP meeting notes and decks Perform other duties as assigned Job Designation Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation) Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law. What you bring Basic 3+ years of related experience Fluent in English and French Experience working with C-level executives Experience in executive administrative tasks, including scheduling, document management, and correspondence Experience with Google Suite, encompassing Gmail, Google Calendar, Google Slides, Google Sheets, and Slack within a