Grants Coordinator


 Department:   Finance   Reports to:  Grants Manager   Location :   Remote   Salary Range: $36.92 - $49.39   *New hires are typically brought into the organization between the minimum to midpoint of the salary range posted depending on qualifications, internal equity, and the budgeted amount for the role.     Formerly   the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered   high quality   services and support, when, where and how people need it for over 50 years. Through our   state-of-the-art   technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Overview:     The   Grants Coordinator   provides administrative and coordination support across the full lifecycle of grant management—from proposal development through submission, tracking, reporting, and closeout. Working closely with the   Grants Manager   and internal stakeholders, this role helps ensure that all grant-related activities are organized, compliant, and completed on schedule, particularly for federally funded programs such as   SAMHSA   and the   988/Lifeline initiative . The ideal candidate is highly organized, detail-oriented, and eager to learn about federal grants and nonprofit funding operations.     Job   Duties/Responsibilities:   Coordinate proposal and reporting processes:   Support the preparation, editing, and submission of grant proposals, amendments, and reports by gathering materials, formatting documents, and tracking   deadlines.   Maintain   accurate   grant records:   Track all grant-related deliverables, milestones, and correspondence using internal systems; ensure files and documentation are up to date and audit- ready.   Assist   with compliance and documentation:   Support adherence to federal and organizational policies (e.g.,   2 CFR Part 200 ), ensuring proper recordkeeping and documentation for procurement, contracts, and   reporting.   Facilitate communication and collaboration:   Schedule meetings, coordinate reviews, and ensure   timely   communication between Program, Finance, Legal, and external   partners.   Support budget and procurement processes:   Assist with collecting quotes, preparing purchase documentation, and monitoring vendor or consultant deliverables under grant- funded   projects.   Track and update grant calendars:   Maintain   centralized calendars and dashboards for submission deadlines, progress reports, and key   milestones.   Contribute to quality and process improvements:   Identify   opportunities to streamline workflows and improve grant management   efficiency.   Participate in professional development:   Engage in DEIB learning and training related to grant compliance or nonprofit funding.   Other duties as assigned.     Require d Skills/Abilities :   Strong organization, time management, and attention to detail   Clear writing, editing, and document formatting   Proficiency   with Microsoft Office, Google Workspace, and database tools   Ability to coordinate multiple projects and meet deadlines   collaboratively     Required Qualifications:   Bachelor’s degree preferred; equivalent experience   considered   2 +   years of experience supporting grants, contracts, or nonprofit program administration (federal grant exposure   preferred)   Basic understanding of the federal grant lifecycle and related regulations (e.g., 2 CFR Part 200);      Physical Requirements:   Must be able to remain in a stationary position 50% of the time.   Will   frequently   communicate over video calls   with internal and external colleagues.    
 We determine base pay through a comprehensive review of skills, experience, education, certifications, geographic location, and other relevant factors. The range listed reflects the