Payroll Compliance Manager

Payroll Compliance Manager Full-time Company Description WHO WE ARE Equinox is a category of one, setting the global standard for luxury health, wellness, and hospitality. Our spaces are intentionally elevated, our standards uncompromising, and our expectations high. We attract people who take pride in excellence, care deeply about quality, and want to be part of something that feels different the moment you walk through the door.

We are builders, operators, and innovators who believe great environments and meaningful human connection change lives. Diversity, belonging, and ownership aren’t slogans here, they’re how we work. At Equinox, colleagues don’t just support the business; they shape the future of wellness. Because for us, it’s not fitness. It’s life. WHAT WE DO We create premium, immersive experiences where performance, hospitality, design, and human connection converge—and every detail matters. This is not a traditional fitness environment. It is a place where high standards, accountability, and pride in craft define the work.

Fueled by an entrepreneurial mindset, we trust our people with real responsibility and real impact. Growth is earned through action, learning is hands‑on, and careers are built by those who want to operate at the highest level. At Equinox, we don’t just offer opportunities—we offer long‑term pathways for people who want to do meaningful work in an environment that expects more and delivers more.

Payroll Compliance Manager is responsible for developing, maintaining, and monitoring payroll compliance programs and internal controls across the organization. This role ensures payroll practices comply with federal, state, and local wage-and-hour, tax, garnishment, recordkeeping, and reporting requirements. The Payroll Compliance Manager will serve as the payroll subject-matter expert for audits, regulatory changes, system controls, policy development, and risk mitigation. The successful candidate must have strong hands-on experience with UKG Pro and UKG Workforce Management and demonstrated proficiency using artificial intelligence tools to improve payroll auditing, compliance monitoring, data analysis, documentation, and operational efficiency.

Payroll Compliance and Governance Monitor compliance with federal, state, and local payroll laws, including wage-and-hour, overtime, minimum wage, final-pay, pay-frequency, meal and rest-period, paid-leave, tax, and record-retention requirements. Maintain a comprehensive payroll compliance calendar covering tax filings, regulatory deadlines, year-end activities, audits, reconciliations, and policy reviews. Research regulatory changes and translate requirements into payroll policies, procedures, system configurations, and operational controls. Partner with Legal, Human Resources, Finance, Tax, Benefits, Operations, and Internal Audit to address payroll compliance risks. Review payroll policies and procedures to ensure consistent application across locations, business units, and employee populations. Maintain documentation supporting payroll decisions, regulatory interpretations, and corrective actions. UKG System Compliance Serve as a functional subject-matter expert for UKG Pro and UKG Workforce Management. Evaluate UKG configurations to ensure compliance with company policies, wage-and-hour requirements, and payroll tax rules. Review pay codes, deduction codes, accruals, work rules, overtime rules, rounding rules, holiday rules, security roles, workflows, and approval controls. Partner with Payroll Operations, HRIS, IT, and UKG support teams to test and implement system changes. Develop UKG queries, reports, dashboards, and exception reporting to identify payroll compliance issues. Validate system updates, configuration changes, interfaces, and patches through documented testing and approval processes. Maintain configuration documentation, test scripts, control matrices, and system-change records.