Front Office Coordinator

Front Office Coordinator Contract State/Province: Dubai Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH Business Line: Geography OH Work Location Model: On-Site Operating Group: International Primary Location: AE - Dubai, UAE - UBora Tower Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM are currently seeking a receptionist to be based in Dubai. The receptionist serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional environment. This role is responsible for managing the reception area, handling communications, and supporting administrative operations to ensure the smooth functioning of the office.

Greet and assist visitors and clients in a courteous and professional manner. Answer, screen, and direct incoming calls and emails. Manage incoming and outgoing mail, packages, and deliveries. Maintain and organize the reception area to ensure it is tidy and welcoming. Schedule appointments, meetings, and conference room bookings. Maintain and update office records, files, and databases. Assist with basic bookkeeping and accounting tasks. Coordinate travel arrangements and accommodations for staff and guests. Monitor and manage inventory of office supplies and equipment. Support event planning and coordination. Perform general clerical duties such as filing, photocopying, and data entry. Provide administrative support to management and other departments. Ensure compliance with office policies and procedures.

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred. 2+ years of experience in a front office, receptionist, or administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional demeanor and customer-centric attitude. Ability to work independently and collaboratively in a fast-paced environment.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in