Executive Assistant IV

In addition to the responsibilities listed below, this position is also responsible for proactively organizing department workflow; providing moderately complex administrative support to senior leadership; coordinating, budgeting, and expensing intricate executive calendars and travel arrangements; escalating executives issues that require immediate attention to senior colleagues and aiding in the resolution of moderately complex issues with the executives best interest in mind; anticipating and accommodating for the executives upcoming needs; acting as a proxy for executives in simple meetings or communications independently; beginning to develop and deliver moderately complex executive summaries and presentations in meetings; drafting and distributing details of highly confidential and critical nature with discretion and cautionary judgement upon request; and representing the executive and making basic commitments on their behalf when interfacing with internal and external contacts.

Promotes learning in others by proactively providing and/or developing information, resources, advice, and expertise with coworkers and members; builds relationships with cross-functional/external stakeholders and customers. Listens to, seeks, and addresses performance feedback; proactively provides actionable feedback to others and to managers. Pursues self-development; creates and executes plans to capitalize on strengths and develop weaknesses; leads by influencing others through technical explanations and examples and provides options and recommendations. Adopts new responsibilities; adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; champions change and helps others adapt to new tasks and processes. Facilitates team collaboration to support a business outcome. Completes work assignments autonomously and supports business-specific projects by applying expertise in subject area and business knowledge to generate creative solutions; encourages team members to adapt to and follow all procedures and policies. Collaborates cross-functionally and/or externally to achieve effective business decisions; provides recommendations and solves complex problems; escalates high-priority issues or risks, as appropriate; monitors progress and results. Supports the development of work plans to meet business priorities and deadlines; identifies resources to accomplish priorities and deadlines . Identifies, speaks up, and capitalizes on improvement opportunities across teams; uses influence to guide others and engages stakeholders to achieve appropriate solutions. Independently plans and executes interrelated information dissemination projects by: drafting moderately complex presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables in support of leadership; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff, managers, and external members/providers, independently; labeling, sorting, and maintaining the integrity of department files, independently; utilizing a variety of software and databases to retrieve required information, to write moderately complex detailed reports; and updating department documents to ensure integrity as needed. Executes the interrelated work flow of the department independently by: assisting in the novel resolution of moderately complex requests from department managers on an ad-hoc basis; independently anticipating and offering assistance for moderately complex business needs (e.g., manager email requests) that require support; operating standard office equipment (e.g., email, fax, xerox); independently contributing to the infrastructure of and maintaining databases and websites; maintaining inventory control, stocking, and providing moderately complex solutions for department office inventory, equipment, and employee work environment