Manager of Non-Sponsored Funds

Grade: 058 Department: Administration and Finance - FAS Office of Finance FLSA Status: Exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary: Manage accounting activities, and provides specialized analysis and financial reporting.

Job-Specific Responsibilities: The Manager of Non-Sponsored Funds leads financial operations and planning for the Faculty of Arts and Sciences (FAS) non-sponsored funds portfolio. As a critical role within FAS Finance function, the Manager of Non-Sponsored Funds will help ensure that the FAS’s non-sponsored funding sources – including endowments, current use gifts, construction gifts, loan funds, and unrestricted designated funds – are properly managed, utilized, and aligned with FAS priorities. This role serves as a primary point of contact for non-sponsored funds and will work collaboratively with both FAS departments and centers and University organization such as the Office of Gift Administration and the Office of the Controller. With a strong foundation in fund accounting and University policies and procedures, this role will also ensure that all funds are managed properly to donors’ terms and that all regulatory requirements are met. This role will supervise the Non-Sponsored Funds team and manage the lifecycle of a fund (including new fund creation, acknowledgement of terms, release from restriction audits, donor relations and stewardship requests, and write-off and disabling of fund, where applicable). Routine review and analysis of non-sponsored fund balances across the FAS currently a balance of $1.3 billion, across almost 10,000 individual Funds; work with FAS leadership and Development to create plans related to “Hard to Use” funds (defined as funds with narrow or outdated terms) and “Stranded/Idled” funds (defined as funds with broad terms that could be spent but are not). Gather and analyze metrics to identify streamlining opportunities in reporting across a variety of financial systems and reports Work with departments and centers that are supported by unrestricted monies; develop analysis around the non-sponsored fund landscape to identify areas where restricted monies may be used Identify operational challenges; research and implement solutions related to the management of non-sponsored funds, including: Management of centrally-controlled funds (those managed directly by FAS Finance) to determine the best application based on donor terms and FAS priorities Partnering with the Faculty Finance Manager on the use of professorship funds Partnering with the FAS CFO on the use of the Edgerly Family Dean’s discretionary funds Review decapitalization and capitalization requests and recommend