Real Estate Administrator

Posting Description Who We Are: NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com. KEY TASKS AND RESPONSIBILITIES Administrative & Department Support Coordinate day-to-day real estate operational and administrative activities. Serve as a point of contact for client requests, vendor communications, and property-related matters. Prepare reports, correspondence, spreadsheets, project updates, and related records. Maintain tracking tools, calendars, and follow-up items related to real estate projects and asset oversight. Property Records & Asset Documentation Maintain accurate property files, contracts, insurance documentation, tax records, appraisals, inspection reports, vendor agreements, invoices, and correspondence. Track insurance renewals, inspection schedules, appraisal updates, tax deadlines, HOA requirements, maintenance projects, and transaction milestones. Monitor documentation requirements and follow up on missing, expired, or incomplete records. Property Operations, Maintenance & Client Support Coordinate repairs, maintenance projects, inspections, and contractor activities from initiation through completion. Acquire proposals, estimates, invoices, and accompanying records from vendors and contractors. Track open maintenance items and follow up to ensure timely completion. Coordinate insurance claims, inspections, and supporting documentation with carriers, adjusters, and service providers. Schedule and coordinate appraisals, property inspections, surveys, engineering reviews, and related services. Monitor HOA notices, violations, architectural review requests, and compliance requirements. Coordinate property tax payment processes and communications with taxing authorities when necessary. Maintain communication with clients regarding repairs, inspections, property matters, and project status updates. Transactions & Project Coordination Track contract achievements, verification processes, closing requirements, and transaction timelines. Coordinate collection of transaction-related documents and supporting materials. Maintain project dashboards and reporting tools covering inspections, claims, maintenance activities, and transaction status. Raise material property issues, compliance concerns, insurance matters, or project delays to department leadership when appropriate. NFP Structured Settlements / NDC Advisors | Real Estate Administrator Additional Acquisition, Disposition & Vendor Due Diligence Responsibilities Coordinate inspections, appraisals, contractor evaluations, vendor proposals, and due diligence activities associated with the purchase and sale of real estate assets. Assist with the collection, review, organization, and tracking of due diligence materials required for acquisitions and dispositions. Coordinate contractor selection and project planning for repairs, maintenance, capital improvements, and transaction related initiatives. Conduct due diligence on contractors and vendors, including verification of licensing, insurance coverage, references, qualifications, and prior project experience. Collect and maintain certificates of insurance, licenses, permits, and other required vendor documentation. Review contractor proposals, scopes of work, pricing, references, and prior projects and provide information to department leadership for consideration. Skills and Attributes Highly organized, detail oriented, and able to manage multiple assignments, deadlines, and follow-up items. Strong administrative, written, verbal, and customer-service skills. Ability to maintain accurate records, review documentation