Regional Project Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The APAC Project Coordinator is responsible for supporting the regional projects team, and augmenting project delivery by providing technical coordination and administration services within the PMO function with a focus on data capture and validation in Morgan Stanley systems. The role requires efficient and consistent support of all regional project activities to meet contractual obligations with respect to the property portfolio of the Client throughout the region. This role provides project coordination to on-account Programme Managers and centralized PMO, and necessary coordination of project admin activities with the delivery teams in the Client regional portfolio. This role requires skills in governance and communication, the ability to follow Client and JLL processes all whilst working in a live Corporate Real Estate office environment. What this job involves: General Responsibilities ·       Provide project coordination support to Project Managers across regional projects – current portfolio covers 10 countries across APAC. ·       New project setup in Client technology systems, including budget breakdowns, establishing costs centres, legal entities, FX rates and approvers. ·       Process invoices related to projects, follow up with various parties for invoices status and ensure all payment are paid within the agreed timeframe. ·       Assist project managers in resolving any invoices related to Clients' internal systems ·       Be responsible for on-account onboarding for new personnel, coordinating with the Clients’ systems and for timely submission of information. ·       Input and maintain data like project budget, commitments, invoices & project close out information etc. into Client’s internal systems ·       Maintain and Update registers and payment tracking documents or financial reports ·       Assist project managers to follow up all necessary information for vendor enablement and work with procurement /account payable team for setting up /activating vendor in Client internal systems ·       Assist project managers in Ariba purchase order creation ·       Work with project managers on ensuring all documentation are saved in the right locations ·       Assist project team on project related reports with focus on project finance and performance aspects ·       Assist in maintain and update project registers and schedules as necessary ·       Any additional scope assigned by Client’s project teams as necessary Procurement Processing ·       Assist with external vendor enablement ensuring vendors are set up in Client systems ·       Create purchase orders / requisitions in Client procurement systems ·       Monitor the approval process until Purchase Order(s) are fully approved. ·       Vendor Quotation, Purchase Requisition and Purchase Order file in appropriate project folders and systems Financial Management ·       Identify country specific invoicing requirements and apply to invoice processing as required. ·       Receive soft copies by email for all invoices and send hard copies by internal mail for all China invoices (with Fapiao) ·       Check provided invoice information for accuracy prior to submission ·       Submit invoice to CIIPS team for their upload and route for