Specialist – Sourcing & Procurement

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:  The Sourcing Support Specialist provides analytical, administrative, and coordination support for strategic sourcing activities through non-client-strategic functions. This offshore role focuses on RFx execution, vendor data analysis, market research compilation, and sourcing documentation management that enhance operational efficiency while supporting onshore commercial decision-makers. Key Responsibilities :   RFx Execution & Vendor Coordination  ·        Execute end-to-end RFx processes using standardized templates in Jaggaer platform (RFI, RFQ, RFP) ·        Distribute tender documents to pre-approved vendor lists using standard communication protocols ·        Track vendor responses, chase submissions using templated reminders, and maintain response rate dashboards ·        Conduct preliminary vendor data validation ensuring completeness against defined checklists ·        Compile vendor submissions into standardized comparison matrices and pricing summaries ·        Manage RFx timelines, milestone tracking, and status reporting to onshore sourcing teams ·        Upload finalized RFx documentation to procurement platforms with proper version control    Market Research & Data Compilation  ·        Conduct desktop market research on vendor capabilities, service offerings, and market presence (non-strategic) ·        Compile industry benchmarking data from public sources and subscription databases ·        Extract and normalize vendor pricing data for preliminary comparison analysis ·        Maintain category-specific vendor databases with capabilities, certifications, and contact information ·        Track market trends data points as directed by onshore specialists (pricing movements, new entrants, technology developments) ·        Prepare market research summary reports using standardized templates ·        Support feasibility studies by compiling data inputs for onshore financial modelling   Vendor Data Management & Analysis  ·        Maintain vendor master data accuracy across procurement platforms (contact details, capabilities, certifications) ·        Conduct vendor profile completeness audits, identifying missing documentation or expired certifications ·        Process vendor registration requests in Jaggaer and Aravo, coordinating with compliance teams ·        Generate vendor performance data extracts from multiple systems for onshore analysis ·        Create vendor shortlisting matrices based on pre-defined qualification criteria provided by onshore teams ·        Track vendor prequalification status and coordinate missing documentation collection ·        Support supplier development initiatives by maintaining training records and capability assessment data     Sourcing Documentation & Reporting  ·        Prepare RFx documentation packages including scope matrices, pricing templates, and evaluation criteria (using onshore-provided inputs) ·        Maintain sourcing project trackers with milestones, deliverables, and stakeholder action items ·        Generate weekly/monthly sourcing activity reports showing RFx pipeline, completion rates, and vendor engagement metrics ·        Create