Assistant PPM Consultant - Project Assistant

As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can continue to solve the world’s most complex challenges and deliver more impact together. Role description: The Project Assistant performs the timely and accurate activities related to Arcadis Way of Project Management to support the project manager across the lifecycle of a project. Responsibilities may include administrative tasks around updating schedules and resource plans, maintaining project documentation, delivering supporting information to understand project progress sand support project reviews (health checks), and preparing progress reporting information. In addition, the project assistant may be called upon to schedule meetings and coordinate communication among team members and helping to monitor project progress. Role accountabilities: Typically supports projects up to the value of ~5m, with medium project complexity with little to no supervision and guidance of more experienced team members. Provide guidance to other junior team members and may begin to supervise and train others in your team. Operational teams – collect information and co-ordinate activities required to achieve project compliance and processes. Deliver re-occurring works with no supervision or quality checks. Take a proactive role in monitoring and evaluating existing processes to identify opportunities and provide advice for the improvement of processes and systems. Take full ownership of distinct elements project management assignments, ensuring standards of delivery meet defined objectives and contribute towards successful delivery of a project or programme. Clarify scope, commit to deadlines, and deliver quality outputs at agreed times. Take a proactive role in evaluating processes, sharing knowledge, identifying opportunities, and providing advice to help improve processes and systems. Work independently and have an in-depth technical knowledge and practical experience to complete most tasks but will seek support from senior team member on new or unusual areas of work. Act as a champion or sub-task led to deliver small tasks using new tools, and train others in how to use them. To facilitate effective project management by adeptly managing and analysing data, identifying potential performance risks and issues, and implementing strategies to mitigate them. Understanding of time and material (T&M) and Lumpsum (Fixed Price) revenue recognition type contracts to quickly learn and understand the Project Assistant role in AWPM with project setup, project modification, and project closeout. Liaise with stakeholders from across the business to resolve queries and ensuring efficient and high-quality information and output to all internal clients. Preparation of financial reports like project cost analysis report and labour forecasting report. Monitor processes, share knowledge, and provide feedback on existing procedures to identify opportunities for the improvement of processes and systems. Review and request new project setups (ACTs) including contract value, contract type, rates, pay terms, address details, taxing criteria, etc. Consult with the Project Manager and Project Finance when contract documentation is not provided. Review and update the Oracle workplan as needed with direction of the Project Manager. Any additional task and fees should be notified to Project Finance. Review cash flow management that debts have been paid and invoices have been requested. Raise requisitions and attach the supporting documents to PO creation. Ensure agreements are in place for suppliers/ sub-contractors can be used and manage PO spend on the