Executive Administrative Assistant

Become an integral part of the Commercial and Investment Bank Quantitative Trading and Research group. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality. As an Executive Administrative Assistant, you will be responsible for a variety of administrative functions in support of Quantitative Trading Research. The role requires a customer-oriented mindset, an ownership approach to all tasks, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize. In this role you will need to work well in a team environment, represent the group with professional courtesy and acumen, and deliver flawless work output.

Proactively manage multiple calendars, including scheduling internal and external meetings and aligning across multiple stakeholders; coordinate preparation and distribution of meeting materials Coordinate recruitment logistics, including scheduling interviews, managing candidate communications, and ensuring a seamless interview experience. Help plan, organize, and execute internal events, including town halls, off-sites, and team activities. Coordinate domestic and international travel arrangements, including logistics and itinerary management. Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines. Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support. Provide proactive support for overflow work, ad hoc requests, and special projects. Required qualifications, capabilities and skills At least five years of administrative experience supporting at the Managing Director level (or equivalent). Strong interpersonal, written, and verbal communication skills. Advanced organizational skills. Tech-savvy, with the ability to leverage AI applications and tools to drive efficiency, streamline processes, and automate routine tasks where appropriate. Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands. Team-oriented, with a strong commitment to collaboration and continuity of coverage. Strong proficiency in the Microsoft Office Suite. Preferred qualifications, capabilities, and skills College degree preferred. Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option