Development Coordinator

Development Coordinator Full-time Work Format: Hybrid Harvard Job Function: General Administration Union: 55 - Hvd Union Cler & Tech Workers Salary Grade: 054 Department: Alumni Relations and Resource Development FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Kennedy School? The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Job Description The Development Coordinator, PMG (Principal and Major Gifts) works in partnership with and provides administrative support to two Principal Major Gift fundraisers who are charged with raising funds and planning and executing prospect strategy, cultivation, stewardship, and solicitation for Harvard Kennedy School (HKS). Working independently and as part of a team in a dynamic, fast-paced environment, the Development Coordinator is responsible for day-to-day administrative support, such as updating prospect activity and tracking progress, calendaring, making travel arrangements, drafting and proofreading prospect briefings and materials, report generation, database maintenance, and assisting with projects related to assigned HKS research centers and regional-based fundraising portfolios. The Development Coordinator may also coordinate selected department-wide resources, workflows and strategies, in addition to providing customer service to Alumni Relations and Resource Development staff members, the HKS Dean’s Office, HKS faculty, staff, and research centers, donors, and alumni. Job-Specific Responsibilities: Provides general office support including but not limited to responding to phone and email inquiries, maintaining calendars, filing, and managing updates in the development database. Pulling, reviewing with fundraiser, and updating fundraiser’s detailed prospect list (marked with stage codes, quarter of solicitation, proposal designation, ask amounts, next steps) and their monthly activity reports showing progress to fundraiser’s conversion, visit and solicitation targets, weekly. Calendaring for donor and faculty meetings. Coordinates travel arrangements including international travel for supervisors and others as required. Drafts accurately detailed itineraries. Updating weekly next steps on prospects in each fundraiser’s portfolio. Taking information from each donor visit, drafting contract reports (required for getting credit for a visit), entering into database. Creating shell briefings for HKS leadership and faculty visits with that fundraiser’s prospects. Creating and revising curated prospects lists with staging and next steps for fundraisers work with Centers and on Dean’s priorities. Liaising within ARRD and across the School with non-frontline teams on donor-related items, such as issues related to stewardship and event prep. Prepping materials for fundraiser’s standing meetings with Centers. Provides first look research and vetting for new prospects to determine whether they have capacity and are philanthropic. Researches prospects and program information; performs routine data pulls, reporting, and data analysis as needed using Advance, QlikView, MS Word, and/or Excel. As a member of the Alumni Relations and Development Office team, takes on critical