Assessment Operations Specialist

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career. Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families. The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:   Grade: Services 203 Pay Range: $17.88 - $25.96 Job Description The Assessment Operations Specialist provides direct assistance to students with technical troubleshooting and inquiries related to assessments. As the first point of contact, this role ensures students receive accurate, timely, and courteous support to resolve issues and complete their assessments successfully. Agents are responsible for delivering high-quality service, utilizing assessment systems, and collaborating with team members to address challenges. This role requires a strong focus on problem-solving, technical expertise, and maintaining a student-centered approach.

Primary Responsibilities Assist students in resolving technical issues related to assessment platforms, tools, and systems, ensuring timely and effective solutions. Provide step-by-step guidance to students on accessing and using assessment systems, addressing common technical challenges. Escalate unresolved or complex technical issues to supervisors or technical support teams as needed. Respond promptly and professionally to student inquiries related to assessments, including scheduling, policies, and procedures. Deliver accurate and clear information to ensure students understand assessment requirements and processes. Maintain a supportive and empathetic approach to help students navigate assessment challenges. Utilize institutional systems, databases, and tools to access student information, document interactions, and track case resolution. Stay updated on system updates, features, and best practices to enhance service delivery. Work closely with team members and supervisors to share knowledge, discuss challenges, and improve service workflows. Communicate student feedback and trends to supervisors to inform process improvements and policy updates. Ensure all interactions meet quality and accuracy standards, reflecting a positive image of the university. Documents support cases thoroughly, accurately, and promptly in the appropriate systems. Identify recurring issues or inefficiencies in assessment processes and provide feedback to supervisors for potential solutions. Suggest enhancements to tools or workflows that could improve the student experience or operational efficiency. Participate in training and development programs to improve technical skills and stay informed about university policies. Performs other job-related duties as assigned. This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.