Facilities Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator Position Overview The Facilities Coordinator provides essential operational support for facility management activities, ensuring building systems, services, and maintenance operations run smoothly and efficiently. This role serves as a key point of contact for facility-related requests, coordinates with vendors and service providers, and supports the facilities management team in delivering high-quality workplace environments. The Facilities Coordinator helps maintain safe, functional, and well-maintained facilities that meet the needs of occupants and comply with relevant standards and regulations.

Work Order Management and Coordination  The Facilities Coordinator receives, logs, and tracks maintenance requests and work orders through the computerized maintenance management system (CMMS). This includes prioritizing requests based on urgency and impact, assigning work to appropriate internal staff or external vendors, and monitoring completion timelines. The coordinator follows up on outstanding work orders, ensures quality of completed work, and maintains accurate records of all maintenance activities. Regular communication with requestors provides status updates and confirms satisfactory resolution of issues. Vendor and Contractor Coordination  This position serves as a liaison between facility operations and external service providers including maintenance contractors, cleaning services, security personnel, and specialized vendors. The Facilities Coordinator schedules vendor site visits, ensures proper access and credentials are in place, monitors contractor work quality and adherence to safety protocols, and verifies invoice accuracy against completed work. The role involves maintaining vendor contact lists, tracking service agreements, and escalating performance issues to facilities management as needed. Preventive Maintenance Support  The Facilities Coordinator assists with scheduling and tracking preventive maintenance activities for building systems including HVAC, electrical, plumbing, fire safety, and security systems. This includes coordinating with vendors to ensure timely completion of scheduled maintenance, maintaining preventive maintenance calendars, updating equipment records, and ensuring compliance with manufacturer recommendations and regulatory requirements. The coordinator helps identify equipment approaching end of useful life and supports capital planning processes. Space Management and Move Coordination  This position supports space planning and office moves by coordinating furniture installations, office reconfigurations, and employee relocations. The Facilities Coordinator works with stakeholders to understand space requirements, schedules moving services, coordinates with IT and other support functions, and ensures minimal disruption to business operations. Responsibilities include updating floor plans, maintaining space allocation records, and supporting workspace utilization analysis. Safety and Compliance Administration  The Facilities Coordinator helps maintain facility safety programs by tracking safety inspections, maintaining safety equipment inventory, coordinating emergency drill schedules, and ensuring compliance documentation is current. This includes maintaining records for fire extinguisher inspections, elevator certifications, emergency lighting tests, and other required