Events and Conferences Senior Specialist

Events and Conferences Senior Specialist Full-time State/Province: Philippines Business Group: DCS Legal Entity: AECOM Global Business Services - Philippines ROHQ Business Line: Geography OH Work Location Model: Hybrid Operating Group: Group Support Primary Location: PH - Taguig City, Bonifacio Stopover Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

Job Brief: The role is responsible for managing the calendar of Australian and New Zealand client events and conferences, and partnering with marketing advisors to confirm priorities, timelines, and delivery requirements across the program. The role is also expected to independently manage end-to-end delivery for assigned events and conferences, applying sound judgment to coordinate stakeholders, ensure governance and quality standards are met, and resolve issues as they arise. The role also monitors outcomes and event performance data and provides practical recommendations to improve future planning and execution, contributing to consistent, high-impact client engagement across ANZ. Responsibilities & Duties Partners with marketing advisors from ANZ to define and maintain the annual portfolio of client events and conferences, confirming scope, priorities, timelines, and success measures. Develops and implements event delivery plans and standardized procedures to enable consistent execution, governance, and stakeholder alignment across the event lifecycle. Owns end-to-end coordination and delivery of assigned client events and conferences (in conjunction with relevant marketing advisors), exercising independent judgment to resolve issues and ensure quality outcomes, including: Approvals and relevant forms Assisting with abstracts and submissions (if necessary) Management of attendees Registrations Payments and invoices Calendar invitations and relevant scheduling Event briefs and relevant briefing sessions Updating of trackers and relevant Teams sites Liaising with the graphics team for support as necessary Managing invitation process and RSVPs Post-event evaluation and reports Event/conference budget management Analyzes event and conference performance data (e.g., attendance, engagement, cost, outcomes) and translates insights into clear, actionable recommendations to optimize future planning, targeting, and execution. Support in developing and maintaining reporting outputs (dashboards/trackers and summary reports) to provide timely visibility to stakeholders. Liaise with external suppliers, conference organisers and industry partners on behalf of AECOM. Maintain relevant SharePoint material. Creates and maintains client databases with appropriate governance and quality controls to support segmentation, invitations, follow-up, and reporting needs across the program. Partners with the ANZ Communications team to draft event-related social media copy aligned to approved messaging, anticipating stakeholder needs and supporting consistent, on-brand storytelling. Address critical and unique concerns with the guidance of manager for timely resolution of escalated issues.