Senior Research Portfolio Administrator

Grade: 056 Department: Immunology FLSA Status: Non-exempt Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. About the Department of Immunology: The Department of Immunology is deeply rooted in fundamental inquiry to understand the basic mechanisms of immunity and their roles in disease and health. This knowledge provides a foundation for therapeutic discovery that is catalyzed by our location on the Harvard Medical School campus in Boston’s Longwood Medical Area, surrounded by world-class hospitals and institutions that provide clinical expertise and training opportunities. Our faculty are highly interactive, collaborating with basic science departments and affiliated hospitals across the Harvard community including the Ragon Institute, Broad Institute, and Harvard Stem Cell Institute to investigate fundamental issues in the field. We offer an outstanding training environment for the next generation of scholars, scientists and physicians Job Description The Department of Immunology at Harvard Medical School seeks a talented, enthusiastic and experienced individual to work as a Senior Research Portfolio Administrator (SRPA). They will manage pre- and post-award aspects of a complex portfolio including gift and discretionary funds in a fast-paced research environment. Sponsors include, but are not limited to: NIH, DOD, Industry, and private funders. The individual will be interpreting and applying federal, university and grantor guidelines for grants, contracts and cooperative agreements with a high degree of complexity. The SPGA will be the source of information for the application of fiscal and sponsored policies and procedures. This position must effectively communicate solutions in a team environment within the department, as well as with administrators throughout Harvard Medical School. Pre-award responsibilities: Include identifying and disseminating relevant funding opportunities, proposal and budget development (in close conjunction with faculty) and liaising with the Sponsored Research Office as well as the Office of Technology Development (OTD) on industry sponsored research agreements. Other pre-award duties include flagging potential conflicts and reviewing funding opportunities for potentially problematic terms and conditions. Oversee all aspects of the grant application process, including development of proposal budgets in accordance with sponsor and University guidelines; serve as guide and counselor to faculty and trainees throughout the grant application and renewal processes. Guide the PI and coordinate with HMS Office of Research Administration (ORA) on the submission of materials in response to Just in Time requests. Post-award/Financial Management duties include Authorizing and approving expenditures, preparing/reviewing monthly, quarterly and annual sponsor & internal financial reports, and forecasting financial scenarios. Additional post-award responsibilities include monthly budget and expenditure project reconciliation, interpreting and applying financial and