Senior Executive Administrator - poppi

Overview The Senior Executive Administrator is a key leadership role responsible for managing complex administrative functions, driving operational efficiency, and aligning strategic initiatives with organizational goals. This individual works closely with the SVP/GM and Senior Leadership Team to lead critical projects, provide executive support, and foster a collaborative, high-performing work environment.

Responsibilities Executive & Operational Leadership

Serve as a strategic partner to the SVP/GM and executive leadership team, driving alignment, execution, and operational excellence across key business priorities. Manage the SVP/GM’s complex schedule, including organizing meetings, appointments, and travel arrangements, while also ensuring the smooth functioning of the office Own the executive operating rhythm, including leadership meetings, strategic planning sessions, offsites, and company-wide communications. Act as a key point of contact between the SVP/GM and internal and external stakeholders, fostering strong relationships and representing the company with professionalism and integrity. Lead cross-functional initiatives by coordinating stakeholders, managing timelines, and driving accountability to achieve business outcomes. Provide occasional support to the Finance Lead, as needed, including managing schedules, handling correspondence, and coordinating special projects. Anticipate organizational needs, identify risks and opportunities, and recommend solutions that improve decision-making and execution. Oversee headquarters operations, facilities, workplace experience, vendor relationships, and office management to support a high-performing organization.

Strategic Planning & Organizational Effectiveness

Translate executive priorities into actionable plans, ensuring alignment across departments and timely execution of strategic initiatives. Design and implement scalable processes, operating cadences, and governance frameworks that improve collaboration and organizational effectiveness. Facilitate leadership planning sessions, workshops, and cross-functional meetings that strengthen communication, decision-making, and accountability. Develop executive presentations, communications, and briefing materials that enable informed business decisions.

Financial & Business Operations

Manage headquarters operating budget, including facilities, workplace technology, office improvements, employee experience, and vendor partnerships. Monitor spending, negotiate vendor contracts, and identify opportunities to improve operational efficiency and cost effectiveness. Ensure operational compliance with company policies, contracts, and workplace standards while supporting evolving business needs.

Cross-Functional Leadership & Stakeholder Management

Partner with leaders across People, Finance, Brand, Marketing, Operations, Product, and Sales to execute enterprise initiatives and support organizational priorities. Build trusted relationships across internal and external stakeholders, serving as a connector who aligns teams and removes barriers to execution. Coordinate complex projects involving multiple departments while balancing competing priorities and changing business demands.

Culture and Employee Experience

Champion workplace initiatives that foster employee engagement, collaboration, and a positive company culture. Lead planning and execution of executive offsites, leadership summits, all-company meetings, and national events that strengthen organizational alignment and team connection. Support organizational change by developing communication strategies, gathering employee feedback, and implementing initiatives that improve the employee experience. Continuously evaluate and improve workplace processes, ensuring the organization can scale effectively while maintaining its culture.

The expected compensation range for this position is between $60,200 -