Executive Assistant

SambaNova is a leader in next-generation AI infrastructure, delivering a full-stack inference platform for customers worldwide. At the core of SambaNova's technology is the RDU (Reconfigurable Dataflow Unit) — a chip built on a dataflow architecture rather than the traditional GPU model. Its decode performance is especially strong for agentic workloads like multi-turn agents, code generation, and long-running applications. RDUs are packaged into SambaRack, rack-scale hardware that lets customers deploy state-of-the-art models with better performance, greater energy efficiency, and faster time to value.

SambaNova is hiring an Executive Assistant to support three senior leaders spanning Engineering, G&A (General & Administrative), and Sales. This is a high-trust, high-visibility role for someone who can manage competing priorities across very different functions, keep each leader's calendar and workload running smoothly, and act as a dependable point of coordination between their teams. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-moving, high-growth environment where priorities shift quickly.

Calendar & Time Management

• Proactively manage complex, high-volume calendars for three executives across Engineering, G&A, and Sales, resolving scheduling conflicts and prioritizing time against each leader's most pressing commitments.

• Schedule and coordinate internal and external meetings, all-hands, offsites, and cross-functional reviews, including logistics, agendas, and pre-read materials.

• Anticipate scheduling needs across time zones and adjust proactively as priorities shift.

Travel & Expenses

• Book and manage domestic and international travel itineraries, adapting quickly to last-minute changes.

• Prepare, submit, and reconcile expense reports in a timely manner and in compliance with company policy.

Communication & Coordination

• Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners.

• Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the executives.

• Track action items and follow-ups from meetings to ensure timely completion.

• Exercise sound judgment and discretion when handling confidential and sensitive information across engineering, financial, and sales matters.

Meeting & Event Support

• Coordinate department meetings, leadership reviews, and team events, including logistics, catering, and materials.

• Help plan and execute larger organizational events (team offsites, department all-hands) in partnership with other EAs and business partners.

Cross-Functional Operations

• Partner with other Executive Assistants and business teams to align on shared processes, coverage during absences, and event coordination.

• Support light project coordination and ad hoc initiatives for each leader, such as tracking OKRs, org planning logistics, or budget documentation.

• Process purchase orders, invoices, and vendor requests as needed for each supported organization.

• 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously.

• Bachelor's degree or equivalent practical experience.

• Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping