Administrative Assistant, Information Security

Oaktree is a leader among global investment managers specializing in alternative investments, with more than $220 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, equity, and real estate. The firm has more than 1,400 employees and offices in more than 25 cities worldwide. We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. For additional information, please visit Oaktree’s website at  http://www.oaktreecapital.com/ Responsibilities Based in downtown Chicago, the Administrative Assistant will provide administrative support to the Information Security department. Responsibilities include: Internal meeting setup, including, but not limited to, scheduling, catering, tech setup, guest clearance and material support; Maintain complex calendars, scheduling and coordinating meetings and conference calls and meeting logistics; Receiving, screening, prioritizing and routing calls and mail to the appropriate personnel; Arranging and preparing limited travel arrangements/itineraries, as necessary; Preparing and submitting expense reports and processing invoices as necessary; Organize department team meetings. Attend meetings to remain informed and provide optimum assistance and manage follow up; Assist in the delivery of employee onboarding (scheduling and materials preparation) for department new hires; Work independently on special projects under general direction of management, including coordination of department offsite meetings, special events, inter-departmental meetings, etc.; Managing logistics of meetings including, but not limited to, booking of the conference room, ordering food and setting up as necessary, assembling printed data/materials, updating and distributing the agenda; and Performing other duties as needed, including faxing, copying, overseeing document notarization, mailing, logging parking validations and ordering supplies.

5-10 years of experience supporting senior leaders; Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and Strong proficiency in Outlook, Microsoft Word, Excel and PowerPoint.   Personal Attributes Outstanding organization skills with high attention to detail Outstanding initiative and a strong work ethic Responsible with a strong sense of dedication Excellent interpersonal, verbal and written communication skills Works well under pressure and with time constraints Possesses strong integrity and professionalism Education Bachelor’s degree required. Base Salary $60,000 - $100,000   In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a  comprehensive benefits package and a flexible work arrangement.  The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.

Employment Policy Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This